The name of the system that helps to organize, share and monitor invoices electronically using an internet connection. E-Invoiceis. It can be transmitted from company to company via servers without using printing tools and paper.
E-Invoices, which function the same as conventional paper invoices, have the same qualifications and have official validity. It was put into effect by the Revenue Administration. Those who use e-Invoice do not need to issue extra paper invoices.
Who Can Use E-Invoice?
E-Invoice taxpayers are known as those who are obliged to issue electronic invoices. Although it is an application that entered into force on 05.03.2010 with the work it has done, it has not been compulsory for everyone, it has become compulsory for commercial enterprises that meet certain conditions and conditions.
Although switching to E-Invoice includes some conditions, sole proprietorships or other legal entities can optionally switch to E-Invoice applications. For this, it is necessary to apply from the Interactive Tax Office or the E-Invoice application screen. Persons responsible for issuing invoices can easily issue invoices with the E-Invoice method, and easily monitor and control them. It is possible to issue an invoice within seconds with a single click. As long as the transaction is not approved, it is possible to make changes on the invoices.
For Whom Is E-Invoice Mandatory?
The Revenue Administration has made it mandatory for some commercial enterprises to switch to the E-Invoice system. There are several main reasons for this. To increase the quality of the service provided by these companies to their customers, to ensure that all taxpayers are included in the digital invoice system gradually, not all at once, and finally, to pass E-Invoice for real or legal entities that fulfill certain conditions in order for the Revenue Administration to complete their transactions faster in case of any review. made mandatory.
Commercial enterprises that have to switch to e-Invoice are as follows;
- Taxpayers with a turnover of more than 2021 Million TL in 4 should be included in the E-Invoice system until 01.07.2022.
- Taxpayers with a turnover of 2022 Million TL or more in 3 have to switch to E-Invoice until 01.07.2023.
- Commercial enterprises that operate in the purchase, sale or rental of real estate or motor vehicles have to switch to the E-Invoice application until 2020 if they have a turnover of more than 2021 Million TL in 1 and 01.07.2022.
- If real or legal entities providing accommodation or hotel services, which have obtained the necessary permits from the relevant municipalities or the Ministry of Culture and Tourism, have started to carry out their activities before the relevant notification date, they must switch to the E-Invoice application until 01.07.2022 without being subject to any turnover conditions.
- Real or legal entities that carry out e-commerce activities and carry out sales transactions over the internet have to switch to the E-Invoice system on 2020 if they have a turnover of more than 2021 Million TL in 1 and 01.07.2022. This figure is limited to 2022 thousand TL in 500. As a result, commercial enterprises that carry out all or part of their commercial activities over the internet have to switch to the E-Invoice system on 2022 if they have a turnover of more than 500 thousand TL in 01.07.2023.
What are the Advantages of E-Invoice?
In addition to contributing to the environment, it is possible to increase the quality of supervision and management in works. In addition to all this, since the invoices printed on paper will progress much faster. zamIt will be possible to save a great deal of time. It also allows the customers to see their invoices at the same time and enables the collection processes to progress quickly. With the reduction of paper usage, it is possible to switch to an environmentally friendly system.
Cost savings also occur with the help of invoices that are transferred to the digital environment. It provides reductions in printing and archiving costs. In addition, it helps to reduce the time of employees. Since the error rates in paper invoices will be high, it is extra necessary to correct them. zamIt is among the situations that require the moment. The error rate is less in electronic invoices. Many accounting programs automatically check incoming invoices and provide the company with an extra guarantee.
How to Apply for E-Invoice?
The use of e-Invoice has become more common day by day. However, many people's mind is the question of how to apply for an E-Invoice. Although switching to the e-Invoice application may seem complicated at first, it can actually be made a very easy process with the necessary documents. There are many portals to be preferred during the transition to e-Invoice application. These include the GİB integration portal, the GİB portal system and the special integration system.
The application method may differ for each. After logging into the systems, necessary documents are provided. Then the fee required for the financial seal is paid. An application is made immediately after the financial seal is received and the application is expected to be approved. For users whose applications are approved, the account is activated, there is no need to take any action at this stage.
There are 3 methods to be used for e-Invoice application. These are as follows;
- Application through the Interactive Tax Office
- Normal application with the E-Invoice Application screen
- Application of private integration companies
It is not obligatory for companies that will apply from the Interactive Tax Office to have their Financial Seal in advance. However, a commercial enterprise that wants the private integration company to provide all transactions from the E-Invoice application screen or by transferring this work to a private integration company must continue its transactions by obtaining a financial seal in advance. E-Signature for sole proprietorships and financial seal for legal entities are necessary objects for performing these transactions.
Is Financial Seal or E-Signature Required to Switch to E-Invoice System?
Individuals or other legal entities, if they wish, directly without making an agreement with any private integration firm, provided by the Revenue Administration for commercial enterprises. E-Invoice can use the portal. Financial seal or E-Signature must be attached to the computer every time an invoice is issued in this portal.
However, taxpayers who want to create their E-Invoices by making use of the special integration method can create their invoices quickly by logging in with the user name and password created in the private integration company from any computer they want. As EDM Bilişim, you can carry out your commercial activities by issuing your E-Invoices at any time with the EDM Mobile Application, which we have developed for our customers to issue invoices at any time and every second.
How is E-Invoice Storage and Archiving Processed?
E-Invoices are kept under the responsibility of taxpayers in accordance with the Tax Procedure Law. Since it is the responsibility of the taxpayers, the commercial enterprises that create their E-Invoices are required to store these files on their computers or in any external disk.
Private integration companies fulfill this duty on behalf of taxpayers. For example, by keeping all valuable financial documents such as E-Invoice, E-Archive invoice issued by E-Invoice users within the framework of invoices, related legislation and other obligations on EDM informatics, the leading leading integrator of our country, by keeping them with 4 backups and for 10 years, making them accessible to the taxpayer at any time. provided.